|
Click Here
for more Articles
|
|
|
|
Choosing
an Intimate Conference Venue
|
|
by:
Gregory Hudson
|
So you're looking for a conference venue? Not the size of the Taj
Mahal, but something just as impressive. A venue with the right amount
of space, flexible catering, including accommodation and the right
facilities.
This is where the elegance, style and the intimate nature of an
independently owned hotel works well as a conference venue. These
venues add their unique character and extraordinary service to your
event. Finding the perfect environment sets the necessary tone, playing
an important part in achieving your desired outcome.
Whether you're hosting a meeting, conference, workshop, training course
or social occasion here are a few things to look for in a hotel venue.
Space
Does the hotel have the space you require? Whether the focus of your
event is a meeting, banquet or an exhibit, space can be the a factor
that is usually underestimated.
Avoid hiring a venue that is big enough to seat 200 when you're only
hosting a 20-person meeting. You only want to consider venues that can
handle the event you’re planning. It is advisable to schedule a visit
with your potential host prior to the event ensuring the venue meets
your space requirements.
In the case of an event where the number of guests is uncertain, make
sure there are sufficient break-away rooms to avoid congestion.
Catering
Bear in mind that catering needs to meet the special dietary
requirements of your guests. Hotels have a flexible menu and unlike a
catering company, the kitchen is at hand when you need it.
Conference Styles
Check to see if the hotel can host various conference styles including
a theatre for presentations, a classroom with a blackboard, a reception
area and of course a boardroom.
Location
Find a centrally located venue, close to stations and some of the areas
main attractions as well as being within easy reach of the airport.
With easy access by rail, tube or road, your guests will arrive for
your event in good time and ready for the day you have planned.
Equipment
Small details like air-conditioning make a huge difference. It helps a
great deal if the hotel is equipped with latest audio-visual
facilities, this way you can avoid lugging around your own equipment or
having to rent from a supplier.
Another thing to check for is high-speed Internet or wireless Internet.
Accommodation
The one drawback with venues like convention or conference centres, is
that you would need to use a nearby hotel for accommodation. If your
event is extended by more than one day, a hotel becomes rather
convenient. Depending on the number of guests, most hotels will provide
a discount on accommodation.
The hallmark of an independently owned hotel is the unique ambience
provided by the venue. Staging an event in the right setting is
conducive to a receptive audience. The wrong venue, whether
inappropriately large, under serviced or under equipped, can have
undesirable results.
Consider one of your local hotels the next time you host an event.
About the Author
The Draycott is a five star London hotel near
Harrods, replete with luxurious finishes and grand interiors. Centrally
located in London, the Draycott
Hotel has played host to a variety of corporate events.
|
|
